Organizing a haul from multiple sellers can be chaotic. Learn how the PinguBuy Spreadsheet transforms this complexity into clear, manageable order.
Why Use a Centralized Spreadsheet?
When building a haul from different Taobao, Weidian, or 1688 sellers, information gets scattered. The PinguBuy Spreadsheet serves as your single source of truth, offering:
- Unified Cost Tracking:
- Centralized QC Management:
- Streamlined Agent Communication:
- Shipping Consolidation Clarity:
- Centralized QC Management:
Building Your PinguBuy Spreadsheet: A Step-by-Step Guide
Step 1: Establish Your Core Columns
Create a table with the following essential headers. This forms the backbone of your tracking system.
Step 2: Add Seller & Item Details
For every item you purchase, fill in a new row. Always paste the item link
Step 3: Log Costs Accurately
Input the item price and any listed domestic shipping fee. Use formulas (e.g., =SUM(C2:D2)) in a "Subtotal" column to automatically calculate the cost per item row.
Step 4: Track QC Status Systematically
Use the QC column to mark the progress of each item. Recommended statuses are:
- Pending: Ordered, not yet arrived at warehouse.
- QC Ready: Photos available from agent.
- GL
- RL
Insert direct links to your QC photos from your agent's platform in this column or the Notes cell.
Step 5: Finalize & Share with Your Agent
Once all items are purchased, share the spreadsheet with your PinguBuy agent. A completed sheet gives them a perfect roadmap to verify items, costs, and apply your QC instructions efficiently before consolidating your parcel.
Pro Tips for Maximum Efficiency
- Color Code:
- Freeze the Header Row:
- Add a "Running Total" Cell:=SUM()
- Create a Separate Tab for Received Items:
- Freeze the Header Row: